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The executive assistant is responsible for providing administrative and secretarial support to the Leadership Team, specifically the President / CEO, CFO, COO, VP of Sales & Marketing, VP of Gas Operations and HR Director. They will perform a variety of duties such as manage schedules, assist with company contract record keeping, coordinate meetings and conferences, create/process reports, and work on other special projects. In addition, they will manage company travel, clothing, years of service and assist with company-wide functions.
Responsibilities
• Compose general memorandums, charts, tables, graphs, business plans, and other material • Assist leadership team with clerical duties such as photocopying, filing and collating • Create and develop visual presentations for various meetings • Prepares reports for special projects by collecting and analyzing information • Organize Company-wide travel and coordinate leadership training/travel arrangements • Organize management meetings to include reserving venues, scheduling caterer, creating meeting agenda, and performing other arrangements as needed • Assist in scheduling internal & external meetings through multi-agendas • Supports the sales department through maintaining target lists, managing customer agreements and other sales projects as needed • Manage the ordering of flowers, company clothing, luncheons, etc. as necessary • Maintain company-wide accountability chart through Bloom Growth • Manage and order years of service awards for eligible employees • Manage internal and external Company events working closely with event committees
Qualifications
• High School diploma • 2+ years of executive administration experience • Ability to take direction from multiple levels of organization and manage own workload • Proficient computer skills especially in Microsoft Office 365 • Strong communication skills and basic customer service experience • Must be detailed oriented and able to handle highly confidential information • Must be organized, have good reasoning skills, and time management skills
Oxygen Service Company
Saint Paul, Minnesota, United States 55104
US
