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The Grants Specialist is a key team member in the Saint Paul Emergency Management Department, responsible for securing and managing funding that supports the city’s ability to prepare for and respond to emergencies. This role requires strong collaboration with city departments, state and federal agencies, nonprofit organizations, and community partners to ensure funding aligns with emergency preparedness goals.
The Emergency Management Department is a small, highly collaborative team that works across agencies and jurisdictions to strengthen Saint Paul’s disaster preparedness. The Grants Specialist must be proactive, flexible, and comfortable working in a fast-paced environment where teamwork is essential.
Here’s what you can expect to do:
Performs intermediate professional work in the administration, coordination, and oversight of grant projects and programs.
Oversees federal, state, and local grants that fund emergency preparedness programs, ensuring compliance and efficient use of funds.
Maintains accurate financial records, process reimbursements, and submit timely reports.
Works with program managers and leadership to ensure spending aligns with grant requirements and audit standards.
Researches and writes grant applications to secure and sustain funding.
Works closely with city departments, emergency response teams, community organizations, and external funding agencies to align grant-funded initiatives with public safety and preparedness goals.
Translates complex grant requirements into clear guidance for staff and partners.
Monitors and communicates changes in federal, state, and local grant regulations.
Maintains proper documentation and ensure compliance with all financial and reporting obligations.
Helps develop materials and training sessions on grant management best practices for staff and community partners.
For more information and essential functions, see our job description.
Our Benefits: We offer competitive wages, and a variety of excellent benefits, including health insurance, retirement contributions and paid vacation and sick time.
Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.
Qualifications
Successful candidates typically enter this role with eight years of relevant education and work experience. That path to qualification would usually include:
A Bachelor’s degree in Business Administration, Public Administration, or a related field; and Four years of work experience in grants administration, community development, or government program administration, at least two years of which must have been as a Grants Assistant or equivalent.
Substitution:
Relevant work experience that would result in specialized knowledge comparable to the above degree can be substituted for education on a year-for-year basis. A related Master’s degree in addition to a Bachelor’s degree in a field listed above may substitute for up to two years of required work experience, in combination with two years of relevant experience. An Associate’s degree in a field listed above may substitute for up to two years of experience, in combination with six years of relevant work experience.
Candidates who qualify via substitution will be given equal consideration in all hiring processes and are encouraged to apply.
City of Saint Paul
200 City Hall Annex
Saint Paul, Minnesota 55101
US
